10 Tips to Maintain Maximum Productivity in Small Business

productivity tips to maximize time










How can you maintain maximum productivity in small business? Small business owners and entrepreneurs have a deep desire to be more productive.  They need  to be productive in order to achieve the goals they set for themselves personally and for their business.

If this is such an important aspect of achieving results, why is it that so many business owners struggle with attaining or maintaining maximum productivity?

One of the fundamental points to be aware of is that, as an entrepreneur, you are your business. Until your business becomes almost fully automated or you’re able to hire people to carry out the various functions, the responsibility rests on your shoulders to insure that you are in good health to manage your business and keep it going.  So from that perspective, the following are 10 tips to maintain maximum productivity in small business.

  • Improve Personal Care to Maintain Maximum Productivity

  • Get 6-8 hours sleep per day for optimal productivity. Getting enough sleep will improve your judgment, keep you alert and focused, and reduce downtime due to illness.

  • Set your alarm 15 minutes earlier than you actually need to wake up, so you can rise gradually and mentally prepare for the day ahead. Within those extra 15 minutes, you may find that you’re able to meditate and get yourself in a different state of mind rather than jumping out of bed as you become awake.

  • Exercise for at least 30 minutes every day. Getting your heart rate up for just 30 minutes, can increase your energy supply and make you more productive.

  • Avoid depending on just coffee to give you energy and create the environment for productivity. One professor of medicine at Harvard Medical School calls coffee a “lifesaving miracle drug”, but when it comes to its ability to wake you up, a lot can depend on your habits. Too much coffee can lead to stress and even quirks in perception, so resist the urge to double down in one morning.
  • Instead, eat a small nutritious breakfast that gives you essential nutrients to kickstart your energy. Eat healthy foods throughout the day. When you nourish your body with healthy foods, and a supply of water, it improves your memory, mood and creativity.


  • Plan and Organize Your Time for Maximum Productivity

    It’s not always that we need to do more but rather that we need to focus on less. — Nathan W. Morris

  • “To do” lists are popular, but a long list of things to do can actually create overwhelm. Instead, condense your list into Results.  You may find that you have a list of 25 things to do that week.  Carefully evaluate the list and determine the 3–5 results you want to achieve from those various items.  List them together.  Now you’ve identified the 3-5 things that must be done that week and you immediately lose the feeling of overwhelm.  It’s much easier to achieve five things than 25.
  • Work in time blocks, or sprints. Pick a task and work on it for 25 minutes. Take a 5 minute break. Do this 1-3 times then take a 15 minute break.
  • Good relations are important, but trying to be a people-pleaser can hamper your desire to be productive. Learning to say “No” with a brief explanation of why you can’t help at that time is an art that’s worth fine-tuning. Reassuring the person that you will do something else in the future usually works.
  • Plan e-mail breaks and stick to them. Check email for 15 minutes 3 times per day, or if you find it hard to resist, check e-mail for only 5 minutes every hour.
  • You want to avoid, at all costs, checking email first thing in the morning.  It immediately puts you in a reactive mood.  Other people’s agenda now become your priority.  In addition, depending on the tone, language, and the content of an email, it can change your physiology completely.

There are many more productivity tips that can support the small business owners or entrepreneur.  However, why not take out your pen and paper and read this short article again then decide which of the foregoing you will incorporate in your life and business at this time.  Try it (them) for 30 days and create a habit, then evaluate the results. 

You cannot expand the hours in your day, but you can maintain maximum productivity and maximize the hours you’ve been given so that it feels as if you acquired additional time.





Identifying Customer Needs to Provide Solutions

Identifying Customers Needs  to Provide SolutionsIdentifying customer needs to provide solutions should always be a primary focus whether you market your business online or offline.  While marketing your business online is different in many ways from marketing offline, the basic rules for running your business are the same.  You have a real business with real customers who have real wants, needs, desires, and challenges.

Satisfying customer needs is essential, but the challenge with marketing online is that you get to meet very few of your customers in person.  Therefore, it’s important to discover ways that will allow you to know what their needs are so that you can take steps to satisfy those needs. Continue reading

Five Ways to Find Great Blog Post Topics

five ways to find great blog post topics

Have you ever sat at your computer or tablet all ready to write your blog post and it just seems that your well of information has been used and re-used and you can think of nothing else to write about?

Possible Solutions to Find Great Blog Post Topics

  • Hire someone to write content for you
  • Hire someone to create ideas for you

Those may be viable solutions, and there may be a time when you want to increase your visibility and escalate the amount of content you want to produce, so you hire someone to write articles for you.

You really can write the content yourself. All you need is a little inspiration to get you going. And you can find this inspiration in everyday life and situations. So let’s discuss five ways to find great blog post topics. Continue reading

Guest Post: What Amazon Can Learn from Apple’s Brick-and-Mortar Success

engagement amazon can learn from AppleIn this guest post, my colleague, Kevin Leifer, explores Apple’s brick-and-mortar success, and how Amazon can learn from Apple’s success as it launches brick-and-mortar stores.

Amazon is stepping out into the world. The real world.

In November 2015, the online retail giant opened its very first brick-and-mortar bookstore. Apart from the strength of its brand, there are two reasons Amazon is betting on the store’s success.

First, a growing number of consumers—particularly millennials—favor print books and the act of buying them in physical stores.

Second, Amazon Kindle sales are in a slump. A brick-and-mortar store offers consumers the opportunity to try out the devices, with Amazon associates’ helpful input. Continue reading

How Customer Relationship Improves Business Success

customer relationship improves business success“All lasting business is built on friendship.” ~ Alfred A. Montapert

Customer relationship improves business success. Every successful business is built on relationships that begin with first contact and progress through various stages.  These stages usually begin when someone becomes a prospect or customer, then a friend of your business, and ultimately a loyal customer and raving fan.

Turning your customer into your friend is important, especially for entrepreneurs and small business owners.  When your customer becomes your friend, there is a shift.  Now there is an emotional aspect to the relationship.  And when your customers become emotionally attached to you, they are more likely to remain loyal customers. Continue reading

Goal-Setting to Goal-Achievement : Create Your Path to Success



“Achieving a goal is nothing.  The getting there is everything.”               ~Jules Michelet

Getting from goal-setting to goal-achievement can often be a winding path with its fair share of challenges. Many people set goals only one time per year and usually that’s around New Year’s Day; however, every day, every month, or every quarter provides you with an opportunity to set goals. Short term goals are essential to accomplish smaller, or even more urgent tasks, while long-term goals are considered for 6-months, one year, and even up to 30 year goals.

Often the focus for entrepreneurs is on setting business goals, but think of all the other areas in your life that you may want to change something. Areas like, family, friendships, relationships, lifestyle, health, or finances. If you desire a different outcome, the first step is to identify what you want to change, then set goals to in order to accomplish the changes. Continue reading

Deliver Excellent Customer Service Across Channels

deliver excellent customer service

In today’s digital age and real-time economy, it’s more important than ever to deliver excellent customer service across channels. Customers have many choices, and in tandem with these choices are high customer service expectations.

Millenials, especially, are not prepared to accept anything other than excellent customer service. Micah Solomon, in the post, Millennials Don’t Want More Customer Service — They Want Different Customer Service noted that, “Not only will great customer service and a great customer experience often make the difference in whether a particular millennial chooses to do business with you, it makes the difference in whether other millennials ever hear the word about your business.”
It’s therefore incumbent on businesses to ensure that they deliver a seamless customer experience over various channels.

The following Infographic Continue reading

What Does Your Marketing Plan Look Like?

your marketing planWhat does the marketing plan for your business look like? If you take the time to do detailed research on creating a Marketing Plan, you’ll find that there’s a great deal of information available on the topic.  Let’s explore this together.

What is a Marketing Plan?

A marketing plan is a detailed document that includes the data you need to make marketing decisions and set a course of action that you can implement immediately.

The marketing plan for your business is an important segment of your business plan; but whereas your business plan covers all aspects of your business, your marketing plan covers only the marketing side. It provides the roadmap for your marketing success, and is essential for maximizing your marketing efforts. Continue reading

3 Ways Entrepreneurs Keep Self-Motivated

Entrepreneur keep self-motivated

Confident, self-motivated young African American business woman

There is a plethora of motivational tools available on the market. There are motivational CDs, music, Ted Talks, videos, songs, wallpaper, and the list goes on. Those are all wonderful creations and inventions, but they are external. How can entrepreneurs keep  self-motivated?

Self-motivation can be a challenge because there are so many distractions all around you. It is easy and quite simple to get off track with the essential things that you should be doing to move your life and your business forward. Continue reading

Motivational Quotes Support Goal-Setting

goal-setting re-evaluation This year, more than ever, I’m focused on goal-setting. While 2015 was not the first time I’d set goals in my life and business, last year, for the first time, I truly implemented goal-setting that made a difference. My goals were Specific, Measurable, Achievable, Realistic/Relevant, and Time-Sensitive. They were based on S.M.A.R.T goals.

From my goal-setting re-evaluation, I discovered what I could have done better, and made some tweaks so that goal-achievement can be realized more fully in various areas of my life. One of the things my self-evaluation revealed is that while it’s great to have multiple goals, a much better strategy is to work on just ONE goal in any given area at a time. Continue reading