How can you maintain maximum productivity in small business? Small business owners and entrepreneurs have a deep desire to be more productive. They need to be productive in order to achieve the goals they set for themselves personally and for their business.
If this is such an important aspect of achieving results, why is it that so many business owners struggle with attaining or maintaining maximum productivity?
One of the fundamental points to be aware of is that, as an entrepreneur, you are your business. Until your business becomes almost fully automated or you’re able to hire people to carry out the various functions, the responsibility rests on your shoulders to insure that you are in good health to manage your business and keep it going. So from that perspective, the following are 10 tips to maintain maximum productivity in small business.
Improve Personal Care to Maintain Maximum Productivity
Get 6-8 hours sleep per day for optimal productivity. Getting enough sleep will improve your judgment, keep you alert and focused, and reduce downtime due to illness.
Set your alarm 15 minutes earlier than you actually need to wake up, so you can rise gradually and mentally prepare for the day ahead. Within those extra 15 minutes, you may find that you’re able to meditate and get yourself in a different state of mind rather than jumping out of bed as you become awake.
Exercise for at least 30 minutes every day. Getting your heart rate up for just 30 minutes, can increase your energy supply and make you more productive.
- Avoid depending on just coffee to give you energy and create the environment for productivity. One professor of medicine at Harvard Medical School calls coffee a “lifesaving miracle drug”, but when it comes to its ability to wake you up, a lot can depend on your habits. Too much coffee can lead to stress and even quirks in perception, so resist the urge to double down in one morning.
- Instead, eat a small nutritious breakfast that gives you essential nutrients to kickstart your energy. Eat healthy foods throughout the day. When you nourish your body with healthy foods, and a supply of water, it improves your memory, mood and creativity.
Plan and Organize Your Time for Maximum Productivity
It’s not always that we need to do more but rather that we need to focus on less. — Nathan W. Morris
- “To do” lists are popular, but a long list of things to do can actually create overwhelm. Instead, condense your list into Results. You may find that you have a list of 25 things to do that week. Carefully evaluate the list and determine the 3–5 results you want to achieve from those various items. List them together. Now you’ve identified the 3-5 things that must be done that week and you immediately lose the feeling of overwhelm. It’s much easier to achieve five things than 25.
- Work in time blocks, or sprints. Pick a task and work on it for 25 minutes. Take a 5 minute break. Do this 1-3 times then take a 15 minute break.
- Good relations are important, but trying to be a people-pleaser can hamper your desire to be productive. Learning to say “No” with a brief explanation of why you can’t help at that time is an art that’s worth fine-tuning. Reassuring the person that you will do something else in the future usually works.
- Plan e-mail breaks and stick to them. Check email for 15 minutes 3 times per day, or if you find it hard to resist, check e-mail for only 5 minutes every hour.
- You want to avoid, at all costs, checking email first thing in the morning. It immediately puts you in a reactive mood. Other people’s agenda now become your priority. In addition, depending on the tone, language, and the content of an email, it can change your physiology completely.
There are many more productivity tips that can support the small business owners or entrepreneur. However, why not take out your pen and paper and read this short article again then decide which of the foregoing you will incorporate in your life and business at this time. Try it (them) for 30 days and create a habit, then evaluate the results.
You cannot expand the hours in your day, but you can maintain maximum productivity and maximize the hours you’ve been given so that it feels as if you acquired additional time.